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Google Apps Tips

Q: Email links are still opening in GroupWise or other programs. How can I make them open in Gmail?

A:

  1. This can be done with Chrome, so make sure Chrome is installed. (http://chrome.com)
  2. Within Chrome, go to your Gmail inbox.
  3. Click the double diamond icon seen here:
  4. Select Use Hemet Unified School District Mail
  5. Email links will now automatically open in Gmail within Chrome
  6. Note: If you do not see this double diamond icon,
    1. Make sure you are logged in to your primary Gmail account, not a delegate account.
    2. In the address bar type chrome://settings/handlers
    3. Remove any handlers from the list, close the list and go back to step 2.

Q: How do we view the members of the Everyone list?

A:

  1. Click the Groups icon found in the Google Apps grid button.
  2. Click My Groups.
  3. Make sure you are looking at hemetusd.org groups (you will be by default) or click the link to switch back to Hemet USD groups
  4. Click the list for which you want to see a list of members (you will only see groups that you are in)
  5. Click the Members link on the right side of the screen.
  6. You should see the list of users

Q: How do we send email to the Everyone lists?

A:

  1. Compose a new email.
  2. In the To field start typing Everyone Hemet High or whatever school you are looking for.
  3. You should see a list of everyone lists and can select the one you're looking for.
  4. Note: If you just type “Everyone”, you'll see about 5 random everyone lists, so keep typing Everyone Hemet High for example, to narrow the list.

Q: How do I send an email from my old k12.ca.us address (because the recipient has whitelisted hemetusd.k12.ca.us but not hemetusd.org)

A:

  1. Starting in your Gmail inbox, click the gear icon on the right side, then click Settings
  2. Click the Accounts tab
  3. Under the Send mail as: section, click Add another email address you own
  4. Enter your old email address username@hemetusd.k12.ca.us and click Next Step
  5. Click Send Verification
  6. You will receive an email in your inbox containing a verification link.
  7. Compose a new message
  8. You will see a From field that allows you to select which email address your email will be sent from.

Q: How do I subscribe to special calendars such as IEP, Facilities or Master Calendars?

A:

  1. Starting in your Google Calendar, click the down-arrow next to Other calendars and select Browse Interesting Calendars from the menu.
  2. Click the More tab
  3. Click Resources for hemetusd.k12.ca.us
  4. Click Subscribe for any calendar you'll like to add to your Google Calendar
  5. NOTE: You can only subscribe to calendars which have been shared with you. If you are denied access to a calendar, you should ask the owner to share the calendar with you.
public/google/googleappstips.txt · Last modified: 2017/03/27 12:58 by Joshua Killebrew